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Recruitment Privacy Notice for the Advisense Group Thank you for your application to a company in the Advisense Group1! FCG Holding AB (under the name change to Advisense Group AB) is the data controller for the processing of your personal data. We care for your privacy and always strive for a high level of data protection. In this Privacy Notice, you will find information on how Advisense collects, uses, and retains your personal data in connection with your application and the recruitment process. This Privacy Notice also includes information on how you can exercise your rights in accordance with the GDPR.
Data ControllerAdvisense Sweden AB (‘Advisense’, ‘we’, or ‘us’) is the data controller for the processing of personal data in the context of the recruitment process for all companies in the Advisense Group.
Category of Data Subjects
In this Privacy Notice the data subjects included are:
This Privacy Notice includes information on the processing of personal data of the Reference Person.
The Application Process When an applicant applies for a position (including both open and unadvertised positions) at a company in the Advisense Group, your personal data will be processed by Teamtailor (processor). Advisense is the controller for the whole Advisense Group for the processing of the personal data you submit in your application through the recruitment system.
Type of Personal Data Advisense will collect and use information relating to your application, which may include, among other, your contact details, national identification/social security number, information on previous employers and references, your CV and/or personal letter. Advisense may also require you to provide qualifications or test results. If your application proceeds to an offer of employment, Advisense may require additional information from you, for example references from third parties and background checks.
With regards to the Reference Person, Advisense will collect personal data about your name, verifications of your information, and the answers you provide relating to the applicant.
How is Personal Data Collected? Personal data will either be collected directly from you or by third parties such as Alva labs and/or your references. The personal data will be collected when conducting tests, background checks and/or collecting references.
Personal data relating to the Reference Person will be collected from the applicant.
How will the personal data be used? All personal data collected will be used for the purpose of recruitment, to communicate with you in light thereof and to consider your profile and qualifications for a role at Advisense. It may also be used to perform employee screening when necessary. Your personal data may be shared within the Advisense Group for the purpose of the recruitment. Where third parties (including processors) are required to assist Advisense for the purposes described, Advisense will ensure that any third party has appropriate security measures in place to protect your personal data in line with Advisense´s own policies.
Based on your consent, we will use your personal data to keep you posted on upcoming positions within the Advisense Group that may be of interest to you. You have the possibility to withdraw your consent from our career database whenever you wish by contacting us using the contact details provided in this Privacy Notice.
With regards to the Reference Person, the personal data are processed for the purpose of recruitment of the applicant, and to consider the applicant’s profile and qualifications for a role at Advisense.
How long will Advisense retain the personal data for? If your application is successful, the personal data collected as part of the recruitment process will be transferred to your personnel file and processed in accordance with our Employee Privacy Notice, which will be handed to you together with your employment agreement.
Should your application not lead to an employment, your personal data may be processed by Advisense for a period after the date of your application and for the purposes of considering you for potential future opportunities within the Advisense Group if consent is given. The maximum retention period for personal data in connection to you applying to a position at Advisense is 24 months after the given consent and/or application to the position.
In all cases, your personal data from the recruitment process will be kept for an additional period for the explicit purpose of handling possible legal claims and to be able to answer questions regarding the recruitment from you.
With regards to the Reference Person, the personal data will be stored at RefApp for 24 months after the initial processing.
Where is your personal data stored? Your personal data will be stored within the European Economic Area (‘EEA’) and is secured with a sufficient level of technical standards and practices. If your personal data are transferred to a third country, the transfer will be carried out in compliance with applicable laws and always with the appropriate safeguards in place to ensure the protection of your personal data.
When we transfer your personal data outside of the EEA, we base the transfer on standard contractual clauses (‘SCC’) per Article 46(2)(c) of the GDPR. Data subjects have the right to request a copy the specific SCC related to the transfer of personal data outside of the EEA.
Please contact email@example.com for any questions of copy requests of the SCC.
What legal basis do we use to process your personal data?
Advisense´s legal grounds for processing your personal data are:
Your rights We understand that you may at times need further information from us regarding your personal data or that you may wish to update or correct the personal data you have provided us with. In light hereof, you have the following rights through the GDPR:
The lead supervisory authority for Advisense’s operations is the Swedish Authority for Privacy Protection (sw: Integritetsskyddsmyndigheten): Swedish Authority for Privacy Protection | IMY
Applicants and Reference Persons in Advisense’s countries of establishment have a right to lodge a complaint with their national supervisory authority in addition to the Swedish Authority for Privacy Protection.
Questions and exercising your rights.
To exercise your rights, please contact Advisense: firstname.lastname@example.org
Should you have any questions on this Privacy Notice or how we process personal data, you may also contact us via the same address as above.
Advisense reserves the right to modify this Recruitment Privacy Notice and will post any changes to the Recruitment Privacy Notice on our website.
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